Phoenix American Incorporated is made up of a diversified group of companies providing financial services to clients since 1972. Our Financial Services Company is a registered transfer agent with the SEC and has administered millions of investments for hundreds of funds. We are a leader in the field of securitization administration and accounting managing over $14 billion of aviation assets at original issuance. We have a reputation for excellence providing distinctive quality, superior technology and committed customer service to our clients for more than forty years.

JOB SUMMARY:

The Human Resource Generalist will support the HR Director in all aspects of Human Resources particularly payroll and benefit administration.  Responsible for complete recruiting process and all department invoices; assist in any Facilities needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Benefit Administration:

·       Audit, approve and process monthly benefit invoices

·       Process new hires, terminations and changes to HRIS and with various Carriers.

·       Manage the Ease Central benefit platform; make sure all employees are added, terminated and/or changes made.

·       Assist HR Director with coordination of annual Open Enrollment.

·       Conduct New Employee Benefits Orientation; in person and/or over Zoom.

·       Backup for semi-monthly 401(k) contribution upload to Fidelity from payroll.

Recruitment:

·       Post open positions in SmartRecruiters and within Phoenix American’s career page on the intranet in conjunction with IT.

·       Manage SmartRecruiters software.

·       Schedule interviews with hiring managers and/or hiring personnel.

·       Conduct initial screening interview and discuss the Company as well as explaining all benefits and perks, etc.

·       Extend employment offers and complete background checks, employee fingerprinting.

·       Create the New Hire ticket/Termination ticket within the IT Service Desk

·       Conduct New Hire Orientation; in person and/or over Zoom.

Payroll Administration:

·       Backup to HR Director in all payroll processing.

o   Inputting data from time and attendance software

o   Employee changes

o   Adding New Hires

o   Terminating employees

·       Calculate and print manual checks when necessary.

·       Conduct research and answer employee questions as needed.

·       Comply with State and Federal payroll requirements/laws.

·       Become the Time and Attendance expert (Kronos Workforce Ready).

HR Compliance & General Administration:

·       Maintain all personnel files.

·       Maintain New Hire packets and HR forms; hard copies and online copies.

·       Process miscellaneous invoices to include Facilities.

·       Help coordinate various HR projects, i.e., Company events, annual performance reviews, service awards, etc.

·       Assist HR Director with annual audits, i.e., 401(k), SOC, Worker’s Comp, etc.

·       Keep HR Home Page on the intranet up to date in coordination with IT.

·       Other duties as assigned.

Training and Development:

·       Manage the Harassment Training for all employees/managers.

·       Help train new and existing employees in the Time and Attendance system as needed.

MINIMUM REQUIREMENTS:

• At least 2 - 3 years Human Resource/office experience and/or a combination of experience/education.
• A.S. Degree in related field, preferred

• CPP or PHR Certification preferred

KNOWLEDGE, SKILLS, AND ABILITIES:

 • Knowledge of California and Federal employment laws
• Some knowledge of various State employment laws

• Intermediate knowledge of Word, Excel, Outlook. ADP ProBusiness experience is helpful.
• Exceptional attention to detail, accuracy and the ability to multi-task and meet deadlines
• Excellent verbal and written communication skills

• Knowledge and ability to conduct Zoom interviews, meetings and various orientations

• Ability to effectively interact with employees, managers, and vendors
• Ability to work independently

This position is able to work remotely, however will require work at the office on a weekly basis  for filing, mail, meetings, etc.

EQUAL OPPORTUNITY EMPLOYER

All your information will be kept confidential according to EEO guidelines.

This position is not eligible for Visa Sponsorship.

Contact Information:

Phoenix American Incorporated

Human Resource Department

2401 Kerner Blvd.

San Rafael, CA  94901

Upload Resume’s within the Career page at www.phxa.com