AP & Cash Administrator

  • Full-time

Company Description

Phoenix American Incorporated is the parent of a group of companies providing fund administration, sales automation and financial services to investment fund clients since 1972. Phoenix American is an SEC-registered transfer agent with SOC 1, Type II audited administration processes administering millions of investments for hundreds of fund clients. Its Irish subsidiary, PAFS Ireland, Ltd is the industry leader in managing agent and accounting services for asset-backed securitizations (ABS) in the commercial aviation industry. The company administers over $60 billion of assets. Phoenix American has a reputation for excellence in providing unrivalled experience, superior technology and committed customer service to clients over a 50 year career.

Job Description

JOB SUMMARY:  Work in a fun, fast-paced team environment performing a variety of accounts payable and accounts receivable functions with a computerized purchasing/payables system.  Duties would include, but not limited to, data input, preparing checks, initiating banking activities, performing research, maintaining files, and reviewing documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

  • Performs a variety of routine accounts payable functions required to generate checks and record payments in a computerized purchasing/payables system.
  • Prepares documents into organized groups based on department procedures in varying stages of payables processing.
  • Requests documents/signatures, etc. required to complete payment of invoices and avoid duplicate payments.
  • Analyzes vendor accounts and researches past due or unusual items (i.e. missing P.O. #'s) with vendors.
  • Inputs data to systems as required.  Reviews and calculates a variety of purchasing/payables documents and databases to assure accuracy and generate payments to vendors and employees, based on business office procedures manual and department guidelines.
  • Prepares accounts payable reports and maintains all accounts payable files.
  • Provides assistance in monthly closings, and other special projects as necessary.
  • Performs other related department functions as required.

Qualifications

Minimum Requirements:

  • AA Degree or equivalent combination of education and experience
  • One (1) year experience in accounts payable using an automated computer system, or other similar environment (i.e. bank teller)

Knowledge, Skills, and Abilities: 

  • Very good data entry skills and attention to details
  • Ability to use computer technology to perform accounts payable and accounts receivable functions and maintain related records
  • Ability to understand and follow company procedures and policies
  • Oral and written communication skills to support basic problem solving with originators and vendors
  • Basic proficiency in Microsoft Word and Excel
  • A quick study of new processes and procedures

Additional Information

EQUAL OPPORTUNITY EMPLOYER

All your information will be kept confidential according to EEO guidelines.